Chamber Master

Administrative Assistant

Job Description

The Kona-Kohala Chamber of Commerce seeks an Administrative Assistant who enjoys a fun and fast-paced professional environment while supporting the organization’s mission and goals. The organization provides competitive pay and benefits along with training for this full-time position.

The Administrative Assistant performs administrative, clerical, and bookkeeping duties along with managing membership accounts and assisting with Chamber activities and events. Applicant must be able to multi-task, be customer oriented and have a background in word processing, spreadsheets, database management, and email correspondence.


Administrative and Clerical

  • Answer telephone and provide high quality customer service: give information to callers, register callers for events/activities, transfer calls to appropriate individuals and take/check messages.
  • Monitor daily emails, respond, and forward as necessary.
  • Write business letters, memos, and other correspondence as needed.
  • Operate computers for various applications such as payment processing, member relations management, bookkeeping, database management, word processing and more.
  • Enter information into databases or software programs and generate reports.
  • Manage paper/electronic filing systems and maintain documents.
  • Operate office equipment such as phone system, copiers, scanner, fax machine, calculator, and postage machine.  Arrange for maintenance and repairs when needed.
  • Communicate both verbally and in writing the mission and objectives of the organization and the services and benefits offered with membership, events, fundraisers, and other activities.
  • Greet guests that visit Chamber office and refer member services or products.
  • Other duties as may be assigned or deemed necessary.

Manage Accounts

  • Manage accounts payable while adhering to budget.
  • Manage accounts receivable and process daily transactions.
  • Prepare deposits and take to bank.
  • Review data for mathematical accuracy and proper posting.
  • Prepare documentation for accountant.
  • Process new members in member management system and bookkeeping program.
  • Responsible for member renewal invoicing and payment posting.
  • Send member correspondence such as certificates, letters, etc.
  • Maintain updated member list, prospective member list, and cancelled member list.
  • Generate monthly member reports.
  • Assist with member recruitment.
  • Provide high quality customer service when managing accounts.

Events, Fundraisers, and Activities

  • Set up spreadsheets and input registration data for events, fundraisers, or other activities.
  • Collect, monitor and record all payments for events, fundraisers or other activities.
  • Finalize all transactions and ‘close’ each event, fundraiser or activity.
  • Attend and work at monthly and annual events, fundraisers, and activities.  


  • Process Relocation Packet orders and send.
  • Work as staff liaison with Sustainability and Education and Workforce Development Committees.
  • Assist with creating agendas. Take minutes at monthly meetings.
  • Assist Committee Chair with any other tasks, reports, or documents needed for meetings.

Minimum Qualifications

  • High school diploma
  • 3 years work experience in related field
  • Proficiency in Microsoft Word, Microsoft Excel, Email correspondence (Outlook and Gmail).
  • Comfortable learning a bookkeeping/accounting program and an industry specific customer relations management system.
  • Working knowledge of basic office procedures, systems, and equipment.
  • Strong organizational skills, ability to multi-task, and comfortable in a fast-paced office environment.
  • Strong written and verbal communication skills.
  • Attention to detail, dependable, pleasant and cooperative.
  • High standard of excellence.

Preferred Qualifications

  • Four-year degree in Business, Accounting, or related field.
  • 5 or more years of work experience in related field.
  • Proficiency or mastery with Intuit Quickbooks program.
  • Experience working in non-profit organization or Chamber of Commerce.

Working conditions and physical demands: Professional business office environment. Flexible with physical requirements; some events may require set-up of tables, chairs, lifting boxes and other physical activity. Ability to lift up to 25 lbs.

Email cover letter, resume and salary requirements to by 4:00 p.m. July 21, 2017. No phone calls please.

Contact Information